code of conduct

11th AfrEA Conference code of conduct

Terms and Conditions

AfrEA retains the authority to modify, alter, append, or delete any of the Terms & Conditions at its discretion, without prior notification. In the event that one or more conditions outlined in these Terms & Conditions are deemed invalid, the remaining conditions will remain valid and in effect. These Terms & Conditions are applicable to all participants in the event, including attendees, speakers, sponsors, and exhibitors.

It should be noted that the opinions expressed by any attendee, speaker, exhibitor, or sponsor do not necessarily reflect those of AfrEA. Each attendee, speaker, exhibitor, and sponsor bear sole responsibility for the content of their individual or corporate presentations, marketing materials, and advertising.

Code of Conduct

Our dedication lies in establishing an environment that is safe, conducive to productivity, and characterized by inclusivity and a lack of discrimination. This commitment extends to individuals irrespective of their race, religion, color, national origin, sexual orientation, gender expression or identity, transgender status, age, disability, veteran or marital status, or any other categories protected by relevant laws.

We expect full compliance with the following policy from all participants, including, but not limited to, attendees, speakers, volunteers, exhibitors, AfrEA staff members, service providers, and others:

Expected Behavior

  • Be considerate of those around you
  • Be respectful of others and their viewpoints, which may be different from your own
  • Be collaborative with others
  • Be mindful of your words and actions

Unacceptable behaviors encompass, but are not restricted to:

  • Inappropriate or unwelcome conduct or language encompasses, but is not restricted to, factors such as race, religion, color, national origin, sexual orientation, gender expression or identity, transgender status, age, disability, veteran or marital status, or any similar categories.
  • Instances of visual harassment, such as sexual imagery or explicit sexual language, are prohibited, including within presentations and slide decks.
  • Any form of sexual harassment, including but not limited to unwelcome sexual advances or verbal and behavioral expressions of a sexual nature, is strictly prohibited.
  • Wearing clothing that incorporates offensive language or imagery that is unsuitable for a professional environment is not allowed.
  • Interrupting presentations during sessions.
  • Harming an individual through actions like threats, intimidation, or bullying, whether online or in-person.
  • Sharing your AfrEA registration or making event content available to another person(s).
  • Having a weapon or any object that could be interpreted as a weapon, whether in an online or in-person context.
  • Making improper remarks or engaging in the stalking of fellow attendees.
  • Engaging in any additional unlawful activities not previously addressed.

AfrEA maintains a strict policy of zero tolerance for all types of discrimination and harassment, including but not limited to incidents of sexual harassment involving participants or our staff during our meetings. If you experience or witness any violations, please don’t hesitate to reach out to us via email at info@afrea.org.

Cancellation by Individuals

If you wish to request a refund, please reach out to AfrEA at conference2023@afrea.org and provide documentation explaining your reason for cancellation by DATE. AfrEA will carefully review all cancellation requests, and if they are approved, refunds will be processed within three weeks from the date of the initial request. Approved refunds will be subject to a $ cancellation fee. Please note that no refunds will be issued, and all sales will be considered final after DATE.

Registrant substitutions can be made without incurring a fee until DATE, by contacting the registration team at conference2023@afrea.org.

Liability Waiver & Release

In exchange for the opportunity to register for and participate in the 11th AfrEA Conference, you hereby confirm that you are aged 18 or older and voluntarily waive any claims, release AfrEA and its members, employees, board members, agents, or volunteers from liability, assume all associated risks, and agree not to take legal action against them for any expenses, losses, damages, personal injuries (including loss of life), illnesses, disabilities, property damages, property theft, or any actions of any kind that you may experience before, during, or after the event, unless such expenses, losses, damages, personal injuries (including loss of life), illnesses, disabilities, property damages, property theft, or actions of any kind are the direct result of AfrEA’s gross negligence. To attend social events where alcohol is served, you must be aged 21 or older unless accompanied by a parent. This Liability Waiver & Release is binding on your heirs and assigns and is provided with full awareness and consent.

Photography/Video

 

There may be instances during AfrEA in-person and virtual events and activities where you could be photographed, videotaped, audio-recorded, or have screenshots captured. As a participant in 11th AfrEA Conference, you acknowledge that AfrEA holds exclusive ownership of all rights to the resulting photographs, video content, and recordings, for all purposes pertaining to AfrEA’s business, both present and future. AfrEA reserves the right to utilize your name and likeness in advertising and promotional materials. No compensation or royalties will be provided to participants for their appearance in any such materials.

Data Privacy

Upon registering for 11th AfrEA Conference, please be aware that AfrEA will share the information you provide with third-party vendors for the purpose of processing your registration, informing you about potentially relevant products and services, conducting analytics on behalf of AfrEA in relation to the Conference, and for any other purposes approved by AfrEA as needed.